Coordination & Planning

Stress-Free Weddings at Agave

We’re here to help bring your big day to life with as little stress as possible.

Explore our resources to make planning easier and discover the many benefits of celebrating at Agave of Sedona:

Wedding Checklist – Your step-by-step guide.
E vents Checklist – Your step-by-step guide.
Coordination Requirements – Important information for couples.
Amenities List – Everything included in your package.

Wedding Coordination Requirements

To ensure that your vision and expectations are met, we require all Agave clients to hire an event coordinator (AKA month-of-coordinator/day-of-coordinator) or select a package where coordination is included. Failure to obtain a coordinator will result in the cancellation of the event and will be treated as being cancelled by the Renter.

We require event coordination that provides the following services:

•1 hour wedding rehearsal prior to the day of your wedding (by appt.)

•Creating a detailed timeline and executing the day of

•Creating detailed venue schematic

•On-site, day-of coordination through closing of the venue

•Vendor coordination (finalize vendor timelines, vendor arrivals, primary point of contact day of your wedding)

•Set-up and take down personal items and décor (linens, tables numbers, place cards, menus, welcome table, etc.)

•Collection of gifts and personal items at the end of the evening and loading into guest vehicles.

•Serve as the main contact for vendors so you, your family, and your guests can relax and enjoy the celebration